Productivity is undoubtedly one of the greatest issues to be dealt with by every venture, in order to increase productivity it is important to optimise time spent on activities, below are some tips to improve productivity and manage time properly.
Being more productive at work isn’t rocket science, but it does require being more deliberate about how you manage your time.
1. Track and limit how much time you’re spending on tasks.
An important thing to do is to track and manage time spending on doing specific task, software tools can be installed to in order to help you determine how much time you spend on various tasks
2. Take regular breaks.
It sounds counterintuitive, but taking scheduled breaks can actually help improve concentration. Some research has shown that taking short breaks during long tasks helps you to maintain a constant level of performance; while working at a task without breaks leads to a steady decline in performance.
3. Set self-imposed deadlines.
While we usually think of a stress as a bad thing, a manageable level of self-imposed stress can actually be helpful in terms of giving us focus and helping us meet our goals. For open-ended tasks or projects, try giving yourself a deadline, and then stick to it. You may be surprised to discover just how focused and productive you can be when you’re watching the clock.
4. Avoid meetings as much as neccessary.
Meetings are one of the biggest time wasters around, yet somehow we continue to unquestioningly book them, attend them and, inevitably, complain about them. Before booking your next meeting, ask yourself whether you can accomplish the same goals or tasks via email, phone, or Web-based meeting .
5. Multitasking does not work.
While we tend to think of the ability to multitask as an important skill for increasing efficiency, the opposite may in fact be true. Psychologists have found attempting to do several tasks at once can result in lost time and productivity. Instead, make a habit of committing to a single task before moving on to your next project.
6. what is really perfect? nothing….
It’s common for entrepreneurs to get hung up on attempting to perfect a task while in reality is nothing is ever perfect. Rather than wasting time chasing after this illusion, bang out your task to the best of your ability and move on. It’s better to complete the task and move it off your plate; if need be, you can always come back and adjust or improve it later.
7. Take exercise breaks.
Using work time to exercise may actually help improve productivity, according to a study published in the Journal of Occupational and Environmental Medicine. If possible, build in set times during the week for taking a walk or going to the gym. Getting your blood pumping could be just what’s needed to clear your head and get your focus back.
8. Be proactive, not reactive.
Allowing incoming phone calls and emails to dictate how you spend your day will mean you do a great job of putting out fires–but that may be all you get accomplished. My friend and business partner Peter Daisyme from free hosting company Hostt says, “Set aside time for responding to emails, but don’t let them determine what your day is going to look like. Have a plan of attack at the start of each day, and then do your best to stick to it.”
9. Turn off notifications.
No one can be expected to resist the allure of an email, voicemail, or text notification. During work hours, turn off your notifications, and instead build in time to check email and messages. This is all part of being proactive rather than reactive.
10. Work at intervals.
Research shows that working in intervals of minutes, say, 90 makes you more efficient at work as it keeps your brain constantly refreshed by reducing build-up stress
11. Minimize interruptions.
Having a colleague drop by your office to chat may seem harmless, but even brief interruptions appear to produce a change in work pattern and a corresponding drop in productivity. Minimizing interruptions may mean setting office hours, keeping your door closed, or working from home for time-sensitive projects.